Everything You Need to Know About Having Your Birthday Party at The Preston Barn

If you’re looking to host a memorable birthday celebration, The Preston Barn in the beautiful Hudson Valley is an ideal venue. With its rustic charm, modern amenities, and flexible options, it offers everything you need for a fantastic event. No matter if you are planning an intimate gathering or a larger celebration, this venue can accommodate your vision in a way that feels both unique and personal.

Hosting a birthday party at The Preston Barn includes flexible layouts for up to 220 guests, in house buffet catering, tables and rentals provided, and support from an on site coordinator. Weekend access allows time for setup and cleanup, while lodging, parking, and optional add ons help keep the celebration comfortable and well organized.

Why The Preston Barn Is Perfect for Your Birthday Celebration

The venue offers a beautiful balance of rustic charm and modern comforts, making it the perfect place to host a birthday celebration. From its hand hewn beams and vaulted ceilings to its barn wood floors, every detail of this space sets a cozy, yet sophisticated, mood for your event. The main barn can accommodate up to 220 guests comfortably, giving you plenty of room for dining, dancing, and enjoying your time with loved ones.

The Perfect Atmosphere for Your Birthday Party

What makes The Preston Barn stand out is its ability to provide a charming yet versatile space for a variety of celebrations. The barn is designed to host large gatherings while still maintaining an intimate atmosphere. With its vaulted ceilings and rustic architectural details, it’s the ideal venue for those looking to host a birthday party that feels both elegant and inviting. Whether you're envisioning a casual affair or a more formal event, the venue’s rustic elegance is sure to create the perfect backdrop.

Customizable Layout for Your Guest List

Every birthday party is unique, and we understand that. The venue offers 10 rustic farm tables, which create a charming and intimate atmosphere for your event. If your guest count is larger, the barn can accommodate additional round tables while maintaining the rustic charm of the space. The layout is flexible, meaning you can choose the seating arrangements that best suit your vision for the event.

How the Catering Works for Your Birthday Party

One of the highlights of hosting a birthday at The Preston Barn is the in house catering service. Offering buffet style catering, the venue serves up a selection of delicious options for your guests. You’ll have a variety of hors d'oeuvres such as arancini, beef empanadas, and vegetable spring rolls. The entrée options include favorites like herb grilled chicken, slow cooked salmon, and eggplant Parmesan. The buffet style setup allows guests to enjoy a variety of fresh, locally sourced dishes in a casual and relaxed environment. Dessert options, like freshly baked cookies, round out the experience, ensuring your guests leave satisfied.

All Inclusive Service

One of the main advantages of hosting your birthday party at our venue is the all inclusive service. From the moment you book your event to the last dance, the venue offers everything you need to make your birthday celebration special. This includes tables, chairs, linens, and flatware for up to 220 guests, so you don’t have to worry about sourcing these items yourself. Additionally, the venue provides an on site coordinator to assist you every step of the way, ensuring that every detail is taken care of.

Event Planning Made Easy

Planning a birthday party can be a lot of work, but at The Preston Barn, the process is designed to be as stress free as possible. The venue allows you to book the property for the entire weekend, giving you time to set up the day before and clean up the day after the event. This gives you flexibility in your planning timeline and ensures that the event runs smoothly. Plus, the on site coordinator is there to assist you with any questions or details, making sure you stay on track.

What You Need to Know About Accommodations and Parking

Guests might be traveling from far and wide, which is why we offer several on site lodging options. The Old Drovers Inn and the Carriage House provide comfortable accommodations for you and your guests, ensuring everyone has a place to stay. This makes it easy for guests to enjoy the celebration without the worry of finding accommodations elsewhere. There’s also ample parking available across from the venue, with handicap parking adjacent to the barn. If needed, a golf cart shuttle service is available for an additional cost to assist with transporting guests.

Additional Features and Add Ons to Enhance Your Celebration

To make your birthday party even more memorable, The Preston Barn offers a variety of add on options. You can opt for a VIP after party in the Tap Room, where you and your guests can enjoy extra time together in an intimate setting. The fire pit area is available for evening gatherings, perfect for s’mores or a relaxed hangout after the party. If you want to add extra ambiance, the venue offers an Edison light package, which can add a beautiful string lighting setup to your event.

A Flexible Vendor Policy

At The Preston Barn, you can bring in your own vendors to help make your birthday party perfect. Whether it’s a DJ, photographer, or decorator, you’re welcome to choose the vendors that best suit your needs, provided they have the proper insurance. This flexibility gives you the freedom to create the birthday celebration of your dreams, exactly how you envision it.

Plan Your Birthday Party at The Preston Barn

The Preston Barn is a place where memories are made. With customizable spaces, all inclusive catering, and exceptional service, your birthday celebration will be everything you’ve dreamed of and more. Whether you’re planning a small, intimate gathering or a grand celebration, we are here to make your event memorable.

Want to start planning your birthday celebration? Contact us today to schedule a tour or request a proposal. We can’t wait to help bring your vision to life and make your birthday party a day to remember.

FAQs

Can I customize the layout of my birthday party?
Yes, The Preston Barn offers customizable floor plans to suit your needs. From a casual buffet setup to a more formal dining arrangement, the layout is flexible.

Is catering provided?
Yes, The Preston Barn provides buffet style catering, with a variety of options including hors d'oeuvres, salads, and entrees. The food is freshly prepared using local ingredients.

Are outside vendors allowed?
Yes, outside vendors are allowed, but they must provide proof of insurance. This gives you the freedom to choose the best vendors for your event.

What parking options are available?
There is ample parking available across from the venue, with handicap parking adjacent to the barn. A golf cart shuttle is available for an additional cost to help with guest transport during the event.

Celebrate Your Big Day at The Preston Barn: A Venue That’s All About Flexibility

When couples talk to us after their wedding weekend, they often say the same thing. They did not realize how much flexibility they would actually have until they experienced it.

At The Preston Barn at Old Drovers Inn, flexibility is not a selling phrase. It shows up in how the space is arranged, how the weekend flows, and how many decisions you do not have to force too early. We focus on giving you room to plan in a way that feels comfortable and realistic.

The Preston Barn supports flexible wedding planning by adjusting layouts to guest count, offering full weekend access, and providing one on site coordinator throughout the process. Catering, bar service, furnishings, and ceremony support are included, allowing couples to adapt timelines, seating, and flow without rushing or locking decisions too early.

A Space That Adjusts to Your Guest Count

The Preston Barn comfortably hosts weddings of up to 220 guests, and the layout is planned around your actual number, not a preset diagram. Ten rustic farm tables are included with your booking. If your guest list grows, round tables are added to increase seating while keeping the farm tables part of the room.

This lets you maintain the style you want without compromising on comfort. Guests can move easily from ceremony seating to cocktail hour to dinner and dancing without the room feeling crowded.

Layouts Built Around How the Day Flows

The barn’s open interior, vaulted ceilings, sliding barn doors, and wood floors make it easy to shift the room throughout the day. Ceremony seating, cocktail mingling, dinner service, and dancing all happen without needing to move guests off the property.

Cocktail hour often takes place on the stone patio. The lawn and tented areas are also part of the grounds and are used as needed, giving you options if plans shift during the weekend.

Time Built In Before and After the Wedding Day

Your booking includes exclusive use of the barn and grounds for the entire weekend. You have access the day before the wedding for setup and rehearsal, and the day after for cleanup. This removes the pressure of fitting everything into a short window.

Rehearsals are guided the evening before, so everyone understands where to be and when. After the celebration, you remove personal decor, and our team handles the remaining cleaning.

One Coordinator From Start to Finish

From your first site visit through the end of your wedding day, you work with the same on site coordinator. That continuity matters. It means changes are handled smoothly and details do not get lost between handoffs.

Your coordinator helps with layouts, timing, and on site flow so the day stays organized without feeling rigid.

Food and Drink That Match Your Style

All food and beverages for barn events are provided in house by Old Drovers Inn. Wedding menus can be served buffet style, family style, or plated. This gives you flexibility in how formal or relaxed a dinner feels.

Reception packages include a cocktail hour with passed hors d’oeuvres, dinner service, beverages, and a coffee station. Bar service includes a champagne toast or champagne wall greeting, two signature drinks, and a five hour open bar with soft drinks and water included.

Because catering and bar service are handled on site, timing stays consistent from one part of the evening to the next.

What’s Included So You’re Not Chasing Rentals

Tables, chairs, linens, china, flatware, and glassware are included for up to 220 guests. Seating layouts are coordinated by our team, and you receive a list of trusted wedding professionals to support your planning.

The barn includes interior guest restrooms, a full sound system for music and microphones, and heating and air conditioning year round. Ceremony support includes chairs, an arbor, and a wireless PA system.

Keeping Your Wedding Weekend Close Together

On site lodging includes Old Drovers Inn, a six room historic inn often used for getting ready and family photos, and the Carriage House across the street. Additional nearby properties are available for wedding weekends, including Preston House, the Farm House at Ten Mile River Preserve, and the Mountain Cabin.

Having lodging options within minutes of the barn helps the weekend feel connected and easy for guests.

Why This Level of Flexibility Matters

Guest counts change, and timelines shift. The weather does what it wants. When the space, staff, and schedule are already in place to accommodate adjustments, those changes do not feel overwhelming.

That is what flexibility means here. Not vague promises, but practical room to make decisions that fit you.

Let’s Walk Through It Together

Seeing the barn in person is often when couples understand how much freedom they actually have. If you are looking for a wedding venue that can move with your plans instead of locking you into a script, we would love to show you around.

Call 845-442-3053 or email helene.rosenkranz@olddroversinn.com to schedule a tour or request our pricing guide.

FAQs

Can we customize the layout for our wedding?

Absolutely! The Preston Barn is designed to be flexible, so we can customize the seating arrangement to suit your guest count and preferences.

How much time do we have for setup and cleanup?

Your booking includes access to the venue the day before your wedding for setup and rehearsal, as well as the day after for cleanup. This gives you plenty of time to prepare and wrap up without rushing.

What kind of food options are available?

We offer buffet, family style, or plated meals, with customizable menus designed to match your vision for the day. From cocktail hours to full dinners, we ensure your menu reflects your style.

Do we have a coordinator to help us?

Yes! You’ll work with the same on site coordinator from your first visit all the way through the event. This ensures everything runs smoothly and your day is as stress free as possible.

Bring Your Vision to Reality: A Step by Step Guide to Hosting Your Bridal Shower at The Preston Barn

Planning a bridal shower usually starts with excitement and quickly turns into questions. Where will everyone sit? Who handles the food? What is already included? When families host bridal showers with us at The Preston Barn, they are usually looking for a clear path forward, not more decisions to juggle. This guide walks you through how a bridal shower comes together here, step by step, so you know what to expect and what we handle for you.

Hosting a bridal shower at The Preston Barn follows a clear, structured process. Start by confirming the guest count, then work with the team on layout and seating. Food is handled through in house buffet catering, essentials are included, and an on site coordinator supports the event so hosts can focus on celebrating.

A Step by Step Way to Plan Your Bridal Shower at The Preston Barn

At The Preston Barn, we understand that hosting a bridal shower should be a fun and memorable experience, not a stressful one. Our goal is to make the planning process as smooth as possible by guiding you through each step, ensuring everything falls into place without unnecessary complications.

Step One: Start With Your Guest Count

The first decision is how many people you plan to invite. This helps shape how the barn is arranged for your bridal shower. For these events, the space includes ten rustic farm tables that create a warm, welcoming setup for gathering, dining, and opening gifts.

If your guest list grows beyond what the farm tables comfortably seat, we can add round tables while still keeping the farm tables in the layout. This keeps the room feeling connected rather than split into separate areas.

Step Two: Set the Layout With Our Team

Once your guest count is clear, we work with you on the seating layout. Floor plans and seating arrangements are coordinated by our team, so you do not need to measure the room or guess how things will fit.

Because bridal showers often include moments like gift opening or short speeches, the layout is designed to keep sightlines open and guests comfortable throughout the event.

Step Three: Plan a Buffet Style Meal

For bridal showers, food is provided through our in house catering team at Old Drovers Inn and served buffet style. This service style works well for daytime celebrations and mixed age groups, allowing guests to move at their own pace. Menus are chef customized and prepared in our commercial kitchen. 

Step Four: Know What Is Already Included

One of the biggest reliefs for hosts is knowing what they do not need to bring. When you host a bridal shower in the barn, tables, chairs, linens, flatware, china, and glassware are provided. Napkin and linen color options are available, which helps you personalize the look without renting additional items.

Interior guest restrooms are located inside the barn, and heat and air conditioning are provided year round so guests stay comfortable in any season.

Step Five: Understand Who Supports You on the Day

From your first visit through the end of your bridal shower, an on site coordinator is part of your event. This person helps guide the setup, answers questions as the day takes place, and keeps things running smoothly behind the scenes.

Food and beverage service is handled by our in house staff, so communication stays simple and consistent throughout the event.

Step Six: Enjoy the Celebration Without Managing Details

Once the day arrives, your role shifts from planning to celebrating. With the layout set, food service organized, and staff in place, hosts are free to focus on the bride, the guests, and the reason everyone gathered.

That ease is what many families tell us they value most about hosting a bridal shower here.

A Place to Gather

The Preston Barn is located in Dover Plains, New York, at Old Drovers Inn. Families often bring guests from across the Hudson Valley, Westchester, Long Island, and New York City. Parking is available across from the Inn, with handicap parking adjacent to the barn for easy access.

If you are ready to begin planning, we invite you to schedule a tour. We are happy to walk through your ideas and help you take the next step.

FAQs

Can I personalize the table and linen colors for my bridal shower?
Yes. The Preston Barn provides napkin and linen color options so you can match your theme without renting additional items.

Is the barn available for setup the day before the bridal shower?
Yes. With the weekend use option, the barn can be set up the day before, giving you more time to arrange tables, decor, and seating.

Are restrooms available for all guests during the event?
Interior guest restrooms are located inside the barn for all bridal shower guests.

Can additional tables be added if more guests RSVP?
Yes. Beyond the ten rustic farm tables, round tables can be added to accommodate extra guests while keeping the layout comfortable and connected.

The Colonial Tap Room, Where Manhattan Companies Host Intimate Corporate Events

For Manhattan companies planning intimate corporate dinners, finding the right venue can be a challenge. Often, private dining rooms are booked months in advance, charged by the hour, and feel impersonal. Unlike large banquet halls, The Colonial Tap Room provides an environment that feels more like a private gathering in a historic home than a typical rented venue. This unique space offers a landmark setting, ideal for up to 60 guests, that feels like hosting a dinner at a private home rather than a rented venue.

Ideal Space for Private Corporate Events

The Colonial Tap Room offers a cozy, historic setting perfect for leadership dinners, client meetings, and small corporate gatherings. Accommodating up to 60 guests, it provides a private and comfortable space that encourages meaningful conversations without distractions. 

Its warm ambiance, free from noisy street traffic or nearby tables, ensures a relaxed environment where guests can unwind and focus on building relationships. Ideal for board meetings, regional sales gatherings, or year-end celebrations, the Tap Room offers an intimate, personalized experience.

In-House Catering for Customized Menus

At The Colonial Tap Room, in-house catering is provided by The Preston Barn, ensuring every meal is crafted to perfection. The fully equipped kitchen on-site allows for fresh, high-quality dishes, all prepared and plated with care. The chef works closely with you to create a tailored menu that aligns with your preferences and accommodates dietary restrictions.

For a seated corporate dinner, choose from a variety of hors d’oeuvres, like beef empanadas with cilantro lime crema or spanakopita. Main course options include flank steak with chimichurri sauce, slow-cooked salmon, or chicken francese. Each entrée is complemented by penne alla vodka, fingerling potatoes, and seasonal vegetables, followed by freshly baked cookies for dessert. The team is happy to accommodate special dietary needs, from vegetarian to gluten-free options, ensuring everyone is well-catered for with ease.

Professional Ambience and Service

The Preston barn offers a service style that fits perfectly with corporate events. For seated dinners, plated service is ideal, allowing each guest to enjoy their meal at the same time, especially useful for events with presentations or toasts. Alternatively, family-style service creates a more communal atmosphere, perfect for smaller teams who know each other well and wish to encourage conversation across the table.

The venue’s location, about 80 miles north of New York City, adds a unique touch to any corporate gathering. This distance gives your event a destination feel, taking your guests out of the city’s hustle and bustle. With rural surroundings, local wineries, and hiking trails, the venue provides a serene setting that feels far removed from the usual corporate environment, encouraging more meaningful interactions and a relaxed atmosphere.

Planning and On-site Coordination 

The Preston Barn offers an on-site coordinator who will assist you from the moment you inquire about your event until its conclusion. The coordinator will help you build a timeline, coordinate with the kitchen on menu selections, and ensure everything runs smoothly. You are also welcome to bring in your own vendors, such as audio-visual equipment or floral vendors, provided they have the required insurance.

Once your event is over, you can simply leave the venue, as the staff will handle all cleanup. This added convenience allows you to focus on hosting your guests without worrying about the logistics.

Why Choose the Colonial Tap Room for Corporate Events?

The Colonial Tap Room is ideal for small corporate events where the size and tone of the gathering matter more than flashy amenities. It is perfect for events like leadership team dinners or intimate client gatherings. The venue’s warm, private setting encourages conversation and connection without the distractions of larger, more formal venues.

If you’re planning a larger event, The Preston Barn can accommodate up to 220 guests, providing ample space and added flexibility for expansive conferences, workshops, or breakout sessions.

Conclusion

For a corporate event that combines warmth, privacy, and charm, The Colonial Tap Room offers the perfect setting. Whether you’re hosting a leadership dinner, client meeting, or small team gathering, its intimate atmosphere and personalized service create the ideal environment for meaningful conversations and connections. With in-house catering tailored to your preferences and an on-site coordinator to handle the details, you can focus on what matters most—your guests. 

For larger events, The Preston Barn offers additional flexibility, accommodating up to 220 guests. To schedule a tour or learn more, contact us at 845-442-3053 or visit The Preston Barn website.

FAQs

What is the capacity of the Colonial Tap Room?

The Colonial Tap Room accommodates up to 60 guests for private dining. This is ideal for smaller corporate events, such as leadership dinners, board meetings, or client dinners.

Can we customize the menu for dietary restrictions?

Yes, the chef works directly with you to accommodate dietary restrictions, such as vegetarian, gluten-free, or allergy-friendly options.

Is the Tap Room available on weeknights?

The Colonial Tap Room is available for private dining Thursday through Saturday. For events during the week, The Preston Barn offers additional flexibility.

How far is Old Drovers Inn from Manhattan?

Old Drovers Inn is located about 80 miles north of NYC in Dover Plains, making it a convenient destination for companies looking to take their event out of the city.

NYC Holiday Party Venues in NYC With Onsite Catering and Commercial Kitchen

For NYC companies looking for a unique venue for their holiday party, The Preston Barn in Dover Plains offers a phenomenal experience with onsite catering from Old Drovers Inn. Unlike many city venues that outsource catering to distant kitchens, we provide a fully equipped, health-compliant on-site commercial kitchen. With one team handling everything from menu planning to service, you won’t have to coordinate with multiple vendors, just smooth planning and execution.

Why Onsite Catering Matters for Holiday Parties

The advantage of onsite catering is clear: efficiency and personalization. At The Preston Barn, the entire catering operation happens in one place, eliminating the need for food to travel long distances. Our commercial kitchen, equipped with a grill area, cold prep stations, and walk-in coolers, ensures that all meals are fresh, high-quality, and prepared on demand. 

Our chef works directly with you to create a customized menu that accommodates dietary restrictions with ease and ensures everyone’s needs are met, without the hassle of coordinating with off-site caterers.

Custom Menus Crafted with Local Ingredients

For your holiday event, enjoy a personalized menu built around fresh, local ingredients. You can start with hors d’oeuvres like beef empanadas with cilantro lime crema, spanakopita, or a cheese display with fresh fruit and crackers. For the main course, choose from delicious options such as flank steak with chimichurri sauce, slow-cooked salmon, or chicken francese. 

All entrées come with seasonal vegetables, a chef selected starch to complement your entrees, and penne alla vodka. Our chef can also accommodate special dietary needs, offering full vegetarian or gluten-free entrées such as eggplant parmesan or a ratatouille tart with goat cheese.

Personalized Service Options

Your holiday party includes buffet service as standard, with options to upgrade to plated or family-style service for a different dining experience. Plated service works well for formal dinners with speeches or awards, ensuring a smooth, coordinated flow. Family-style service is perfect for teams that enjoy a more communal, relaxed dining experience, where guests can pass around large serving dishes. For a more casual vibe, the buffet style allows guests to help themselves, with the kitchen keeping the offerings fresh throughout the event.

Logistics and Execution 

Our commercial kitchen isn’t just about food quality; it’s about flawless execution. The kitchen’s ability to handle large volumes of food ensures that everything arrives at the right temperature and is plated exactly as the chef intended. From high-volume proteins on the grill to simultaneous prep for salads and desserts, we’ve perfected the logistics. 

This level of efficiency is significant for holiday parties, as we often host back-to-back events. Whether it’s a plated dinner for 220 or a buffet for 150, our kitchen ensures everything runs smoothly with no shortcuts.

Transportation and Appeal for NYC Holiday Parties

Located just 80 miles north of New York City in Dover Plains, The Preston Barn offers a peaceful, rustic escape from the city’s hustle and bustle. The venue is designed with historic charm, featuring reclaimed Hudson Valley barns with hand-hewn beams, vaulted ceilings, and barn wood floors. Accommodating up to 220 guests, the barn is climate-controlled for comfort year-round, including in the colder months.

With convenient transportation options, getting to The Preston Barn is simple for NYC teams. Many companies opt to charter a bus at an additional cost to ensure everyone arrives together. The drive takes about 1.5 hours, and we also support bus drop-offs and pickups with additional charges. This combination of ease and comfort makes it an ideal escape from the city.

Conclusion

If you’re based in New York City and planning a holiday party for your team, we’d be glad to tour the barn and walk you through how the on-site kitchen and catering work. You’ll meet the coordinator, see the commercial kitchen setup, and get a sense of how your group would move through the space.

Ready to start Holiday party planning? Request our pricing guide or call us at 845-442-3053 to schedule a tour.

FAQs

How does the commercial kitchen handle dietary restrictions for large groups?

The kitchen team works directly with you to accommodate dietary needs. Since everything is prepared on-site, any changes or special requests can be handled directly with the kitchen manager, ensuring a smooth process.

How far is the venue from Manhattan, and what are the transportation options?

The Preston Barn is about 80 miles north of New York City, roughly 1.5 hours by car. For convenience, many companies opt for a chartered bus. We also offer on-site parking and a golf cart shuttle for guests with mobility issues (available for an additional cost)..

What’s included with the venue for a holiday party?

Your booking includes use of the barn, all necessary event furniture, linens, and glassware for up to 220 guests, along with an experienced coordinator. In-house catering by Old Drovers Inn is required for all food and beverage services.

Long Island Couples Discover a Destination Wedding Venue Near NYC

Long Island couples looking for a distinctive wedding venue will find The Preston Barn at Old Drovers Inn in Dover Plains the perfect choice. Unlike most Long Island wedding venues that only provide a few hours in a ballroom, The Preston Barn gives you the opportunity for a full wedding weekend. Located just 80 miles north of New York City, this rustic wedding venue offers exclusive use of the barn and grounds, as well as on-site lodging for your closest family and friends, making it the perfect destination wedding venue near NYC.

Memorable Weekend Wedding Experience for Long Island Couples

At The Preston Barn, you get more than just a wedding day. Book your wedding and enjoy a full weekend celebration with exclusive access to the venue from 3 PM on Friday through 11 AM on Sunday. Host a rehearsal dinner on Friday, your ceremony and reception on Saturday, and a farewell brunch on Sunday, all without moving between different venues. This format gives you and your guests a relaxed wedding experience and allows you to celebrate in an intimate, stress-free environment.

With on-site coordination, every detail of your wedding is taken care of. From helping you design your floor plan to managing the event timeline, your coordinator ensures that the weekend runs smoothly so you can focus on enjoying every moment.

Barn and Ground Spaces

The Preston Barn, constructed from reclaimed Hudson Valley barns, is a rustic wedding venue that combines historic charm with modern amenities. The space can comfortably accommodate up to 220 guests, providing ample room for a dance floor and live entertainment. The venue features hand-hewn beams, vaulted ceilings, and barnwood floors, adding to the rustic elegance that makes it so popular with couples seeking a wedding venue with character.

Your wedding ceremony takes place on-site, with an arbor, chairs, and a wireless PA system for clear vows. Cocktail hour is typically hosted on the 40x50-foot stone patio, and in case of inclement weather, the tented area provides a comfortable backup. With sliding barn doors and climate control, your guests will be comfortable year-round, enjoying smooth transitions between indoor and outdoor spaces.

On-site Lodging for Guests

One of the standout features of The Preston Barn is its on-site lodging. Located at Old Drovers Inn, the venue offers six guest rooms, each with a private bath, plus a Bridal Suite for two nights, ensuring the couple has a relaxing stay. The Carriage House, just across the street, has seven bedrooms, and Preston House, only 0.3 miles away, offers four en suite bedrooms for your wedding party.

For seasonal weddings, additional lodging options include the Farm House and the Mountain Cabin, both within a short distance and offering ample space for larger groups. On-site accommodations at Old Drovers Inn and the Carriage House include a complimentary breakfast, making your wedding weekend even more enjoyable.

Customized Catering by Old Drovers Inn

All food and beverage services are provided by Old Drovers Inn, which features an on-site commercial kitchen to ensure fresh, high-quality meals. The chef works closely with you to create a customized menu based on your preferences and dietary needs. Dinner service options include plated, family-style, or buffet, ensuring the meal fits your wedding style.

Your wedding package includes a cocktail hour with passed hors d'oeuvres, a champagne toast, two signature drinks, and a five-hour open bar. Dinner consists of a salad, three entrée options, a chef-selected starch to complement your entrees, seasonal vegetables, and freshly baked cookies for dessert. The on-site kitchen can also accommodate special dietary requests, such as vegetarian or gluten-free options, ensuring every guest is catered to.

Perfect Event Coordination and Amenities

With your wedding at The Preston Barn, you get both beautiful spaces and the help to ensure everything goes as planned. The on-site coordinator will assist with every aspect of your event, from managing the timeline to working with vendors. The venue is equipped with a full audio system for music and toasts, TV screens for presentations, and Wi-Fi to keep everyone connected.

The venue offers a variety of amenities, including tables, chairs with cushions, linens, and all necessary tableware and glassware for up to 220 guests. Whether you’re planning a rustic wedding or a more traditional celebration, The Preston Barn provides everything needed for a memorable day.

Transportation and Parking

Getting to The Preston Barn from Long Island is convenient, with the venue approximately 1.5 to 2 hours away by car, depending on your location. Many couples arrange chartered buses for their guests, ensuring a smooth journey upstate. On-site parking is available for attendants, and a golf cart shuttle is offered for guests with mobility concerns (offered for an additional cost).

Conclusion

If you’re a Long Island couple seeking a wedding venue that feels like a destination but is still close to home, The Preston Barn is the perfect choice for a destination wedding. Schedule a tour to see the beautiful barn, stone patio, and the on-site lodging options. Our team is here to help you create the wedding weekend of your dreams.

Call us at 845-442-3053 or email helene.rosenkranz@olddroversinn.com to learn more and schedule your tour.

FAQs

How many guests can The Preston Barn accommodate?

The Preston Barn can comfortably accommodate up to 220 guests, with space for a dance floor and live entertainment. We provide all necessary tables, chairs, linens, and tableware for your event.

What lodging options are available for our wedding weekend?

On-site lodging includes Old Drovers Inn with six guest rooms and the Bridal Suite, The Carriage House with seven bedrooms, and Preston House, which sleeps eight in four en suite bedrooms. Seasonal options include the Farm House and Mountain Cabin.

Can we bring our own vendors?

Yes, outside vendors are welcome as long as they carry the required insurance. Our on-site coordinator will assist with vendor coordination to ensure everything runs smoothly.

What happens if it rains during our outdoor ceremony or cocktail hour?

In case of rain, your ceremony and cocktail hour can be moved to the covered tent or inside the barn. Your on-site coordinator will help adjust the layout and timeline to accommodate any weather changes.

Birthday Party Venue Near Mahopac with Farm Tables and Flexible Layout

The Preston Barn in Dover Plains offers an ideal birthday party venue near Mahopac, where you can design a space that suits your celebration perfectly. Whether you’re hosting a milestone birthday with family, a themed event with friends, or a casual celebration, the venue’s farm tables and flexible layout allow you to create the perfect atmosphere for your special day.

Located just a short drive from Mahopac, The Preston Barn provides a unique, rustic setting for birthday parties of all sizes. The spacious barn and scenic grounds offer ample space for indoor and outdoor celebrations, with a customizable layout to suit your event.

Farm Tables and Layouts for Your Birthday Event

The space includes 10 rustic farm tables for your celebration. For larger guest counts, the venue can add round tables to increase seating, while still keeping the farm tables in the layout. These farm tables foster conversation and connection, making them ideal for milestone birthdays where family, friends, and colleagues gather. The tables promote a warm, relaxed atmosphere, encouraging guests to mingle and interact. For a more traditional setup, we also offer 14 round tables (72 inches), or you can mix both styles for a flexible arrangement.

Your event coordinator will help design the ideal layout to match your birthday celebration’s vibe, whether you want a dance floor, a lounge area, or a formal dinner. The barn accommodates up to 220 guests, and with additional outdoor space on the Vermont stone patio and lawn, your celebration can flow effortlessly from cocktails to dinner and dancing, creating a smooth and enjoyable experience for all.

Customized Food and In-House Catering 

All catering is handled in-house by Old Drovers Inn, offering a custom menu tailored to your birthday celebration. The chef works with you to create a delicious meal using fresh, local ingredients, with a buffet-style service that lets guests choose their favorites and return for seconds. Choose from hors d’oeuvres like arancini or beef empanadas, and main courses like flank steak with chimichurri or slow-cooked salmon. 

Each meal is served with seasonal vegetables, penne alla vodka, and freshly baked cookies for dessert. Buffet service works exceptionally well for birthday parties, giving guests the freedom to choose what they want, how much they want, and when they're ready to eat, creating a relaxed and flexible dining experience. The menu is fully customizable to meet dietary preferences and ensure all your guests are satisfied.

Birthday Party Packages Details

Your booking includes an experienced on-site coordinator who helps you plan every detail, from the floor plan to the event timeline. You’ll also have access to all necessary tables, chairs, linens, and glassware for up to 220 guests, as well as a full audio system for music, speeches, or toasts.

We provide a wireless PA system for clear audio, TV screens with a live feed device for slideshows or videos, and Wi-Fi for easy connection. Our climate-controlled barn keeps your guests comfortable, whether it’s hot in the summer or chilly in the winter. Interior restrooms are available to keep everything convenient for your guests, and parking is provided with attendants for the first hour.

Convenient Transportation and Accessibility

Getting to The Preston Barn is a breeze for Mahopac residents and guests from the surrounding areas. Located just a short drive away, the venue offers ample parking and supports bus drop-offs and pickups if you’re organizing group transportation. Handicap parking is available adjacent to the barn. For guests with mobility issues, we offer a golf cart shuttle with additional cost that runs throughout the event, ensuring everyone has easy access to the venue.

Conclusion

If you’re looking for a birthday party venue near Mahopac that offers flexible layouts, farm tables, and a beautiful, rustic setting, The Preston Barn is the perfect choice. Whether you’re hosting a small, intimate celebration or a large milestone birthday, our venue provides everything you need to make your event memorable.

Call us at 845-442-3053 or email helene.rosenkranz@olddroversinn.com to schedule a tour or request more information. Let’s start planning your perfect birthday party today!

FAQs

Can we mix farm tables and round tables for our event? 

We offer both 10 farm tables and 14 round tables (72 inches). Your coordinator will help you decide the best combination based on your guest count and the feel you want for your party.

Is the birthday party package buffet-style or plated?

The birthday party package includes buffet-style service, allowing guests to serve themselves and enjoy a variety of dishes. If you prefer family-style or plated service, we can arrange that for an additional cost.

Can we bring our own cake or dessert?

Yes, you can bring in a custom cake or dessert for your birthday party. We’ll work with your baker to coordinate delivery and display. The Preston Barn’s package includes freshly baked cookies, but you are welcome to add your own personal touch.

How flexible is the layout for creating a dance floor and lounge area?

The barn has a flexible layout. It can comfortably accommodate up to 220 guests, with space for a dance floor, a lounge, and a dining area, all in the same room. Your coordinator will help you make the perfect layout for your party.

How Westchester Baby Shower Becomes Effortless With Onsite Coordination

Located in Dover Plains, just 80 miles north of New York City, The Preston Barn provides the perfect rustic baby shower venue for Westchester families and NYC guests. Our on-site event coordinator is with you every step of the way, taking care of everything from catering and décor to the event schedule and flow. 

With all the logistics expertly managed, you can enjoy a beautiful celebration in a scenic barn venue, surrounded by loved ones, while our team ensures everything runs smoothly.

Dedicated Event Coordination 

When you book your baby shower at The Preston Barn, you’re assigned a dedicated event coordinator who works with you from start to finish. They manage everything, from planning the timeline to coordinating with your vendors, so you don’t have to pass information between different contacts. Whether you need to arrange a mimosa bar, schedule family portraits, or ensure smooth transitions between the patio and barn, your coordinator takes care of it all, leaving you free to enjoy the day.

Flexible Event Spaces

The Preston Barn offers the flexibility to accommodate baby showers of all sizes. The barn comfortably holds up to 220 guests, but it’s perfect for more intimate gatherings of 40-80 people. The venue’s spacious layout includes options for a seated lunch or brunch, a lounge area, and a designated space for gift openings and games. Your event coordinator will work with you to ensure the layout complements your vision, with ample seating, dancing, and mingling space.

Guests can enjoy cocktails on the 40x50-foot stone patio, with the barn providing a welcoming indoor space for dinner and dancing. The sliding barn doors, along with the beautiful hand-hewn beams, create a warm, open ambiance. At the same time, the climate control system maintains a comfortable atmosphere, keeping your guests relaxed throughout the day.

Food and Beverages

All food and beverages for your baby shower are handled in-house by Old Drovers Inn, located on-site. The chef works with you to design a custom menu featuring fresh, local ingredients, with buffet-style service as standard, or plated and family-style options available for an additional cost. Choose from hors d’oeuvres like arancini, beef empanadas, or a cheese display with fresh fruit and crackers, and enjoy entrées such as herb-grilled chicken, slow-cooked salmon, or eggplant rollatini. 

Each entrée is paired with penne alla vodka, seasonal vegetables, and freshly baked cookies for dessert. Buffet service allows guests to choose their favorites and enjoy a relaxed, self-paced dining experience. Your event coordinator will ensure the buffet service flows smoothly and aligns with the style of your celebration, with the option to upgrade to plated or family-style service if desired.

Baby Shower Package Details

Your booking includes everything needed for a stress-free baby shower. In addition to the on-site coordinator, we provide all tables, chairs, linens, flatware, china, and glassware for up to 220 guests. The venue is equipped with a complete audio system for music, microphones for toasts, and TV screens for slideshows or video messages. Wi-Fi is available for guests to share photos or stream videos, and our climate-controlled barn ensures everyone stays comfortable.

Parking is available on-site, with attendants for the first hour. We also offer a golf cart shuttle for guests with mobility concerns, available for an additional cost. Your coordinator handles all logistics to ensure the event flows smoothly.

Why Families Choose The Preston Barn for Baby Showers

The Preston Barn offers a serene setting just 80 miles north of New York City, making it the perfect destination baby shower venue for Westchester families. The venue is located on 11 acres with local wineries and hiking trails nearby, providing a beautiful backdrop for photos and a peaceful atmosphere away from the city’s hustle and bustle.

For families who want the feel of a destination event without the hassle of long-distance travel, The Preston Barn offers the ideal location. The quiet rural setting, combined with the venue's privacy, creates an exclusive and memorable baby shower experience.

Conclusion

For a baby shower in Westchester or near NYC, The Preston Barn offers the perfect venue with on-site coordination, customizable layouts, and a stunning rustic atmosphere. Schedule a tour to explore the venue, meet your coordinator, and discuss how we can help bring your baby shower vision to life.

Call us at 845-442-3053 or email helene.rosenkranz@olddroversinn.com to learn more and schedule your tour.

FAQs

What does the on-site coordinator do during the baby shower?

The coordinator manages the event timeline, directs vendors, ensures smooth food service, and handles all logistics. Your coordinator is your go-to person for everything during the event, so you can focus on enjoying the celebration.

Can we bring our own cake or desserts?

Yes, you are welcome to bring a custom cake or additional desserts. The coordinator will work with your baker to arrange delivery and display.

How far in advance should we book our baby shower?

It’s best to book 3-6 months in advance for popular dates, especially in spring and fall. We recommend booking earlier for Saturdays, as those dates fill up quickly.

Is there flexibility if our guest count changes?

Yes, your coordinator will adjust the floor plan and catering based on your final guest count. We can accommodate up to 220 guests comfortably.

Why Long Island Families Choose The Preston Barn for Retirement Celebrations

When it’s time to celebrate a loved one’s decades of hard work and dedication, the event deserves to be more than just another banquet hall gathering. For Long Island families looking for a meaningful and memorable retirement celebration, The Preston Barn in Dover Plains offers the perfect escape. Nestled in the serene Hudson Valley, this rustic retirement party venue provides the ideal setting to honor a significant milestone in a personal, relaxed, and memorable way. 

Honoring Milestones in a Special Venue

The Preston Barn, built from reclaimed Hudson Valley barns, offers a genuine, rustic charm. With hand-hewn beams, vaulted ceilings, and barn-wood floors, it’s a setting that feels rooted in history and beauty. Located just 80 miles north of New York City, the venue provides a rural escape, with room for up to 220 guests.

For retirement parties, the barn’s layout allows for a cocktail hour on the 40x50-foot stone patio, followed by dinner, toasts, and dancing inside the barn. Climate control ensures comfort year-round, and the space is flexible to accommodate your event’s flow.

Customized Catering for Retirement Celebrations

All catering is handled in house by Old Drovers Inn, ensuring an excellent experience from planning to service. The chef works with you to create a personalized menu, choosing from options like sliced flank steak with chimichurri, slow-cooked salmon, and eggplant rollatini. Family-style service is ideal for creating a communal atmosphere, while plated meals can suit formal events.

Menus are customizable to suit dietary needs, and every entrée is served with a chef selected starch to complement your entrees, seasonal vegetables, penne alla vodka, and freshly baked cookies. Your retirement celebration includes buffet service as standard, with options to upgrade to plated or family style service to fit your preferences.

Retirement Booking Details

Your booking includes all essential event needs: tables, chairs with cushions, linens, flatware, china, and glassware for up to 220 guests. The on-site coordinator will help design the layout, ensuring smooth guest flow and seamless transitions between event sections.

We also provide a full audio system for speeches, music, and video displays, along with TV screens and Wi-Fi for streaming or virtual participation. Parking is available on-site, with attendants for the first hour, and we offer a golf cart shuttle for guests with mobility concerns (available for an additional cost).

A Rural Retreat & Photo Backdrops

Located just an hour and a half from most Long Island towns, The Preston Barn offers a peaceful setting for your retirement celebration. The drive itself becomes part of the experience, as you leave behind the usual venues for something more personal and unique. Guests can enjoy the surrounding wineries, hiking trails, and natural beauty, making it feel like a destination event without the need for a long journey.

The venue’s peaceful, rural location provides the perfect backdrop for a special celebration, with no distractions from other events or commercial areas.

Expert Planning Support 

Our experienced coordinator will help you design a timeline and ensure every detail is covered. Whether you’re organizing a gift tribute, coordinating speeches, or planning a slideshow, the coordinator works directly with vendors, so you don't need to worry about the logistics. Your event will unfold effortlessly, allowing you to enjoy the celebration.

After the event, we handle all the cleanup, so you don’t have to stay late. Simply pack up your personal items, and we'll take care of the rest.

Why Families Drive to Dover Plains for Retirement Parties

The Preston Barn offers something different from typical Long Island venues: a private, scenic space where your family can gather and celebrate without distractions. The 11-acre property provides a peaceful retreat with picturesque views, ideal for capturing photos before or after the event. With on-site lodging at Old Drovers Inn and nearby options like The Carriage House and Preston House, families can extend their celebration overnight, making it even more memorable.

Conclusion

Ready to host a retirement celebration that stands out? The Preston Barn offers the perfect blend of rustic charm, personalized service, and flexibility for Long Island families and beyond. We’d love to show you the barn, discuss the catering options, and help you design the perfect event for your loved one.

Contact us at 845‑442‑3053 or email helene.rosenkranz@olddroversinn.com to schedule a tour and begin planning your event.

FAQs

What is the capacity of The Preston Barn for retirement celebrations?

The Preston Barn can comfortably accommodate groups of 60 to 150 guests, with the option to host up to 220 guests for larger retirement celebrations.

Is catering provided in-house at The Preston Barn?

Yes, catering is handled entirely in-house by Old Drovers Inn, offering customized menus with fresh, local ingredients. You can choose from plated, family-style, or buffet service options.

What amenities are included in the retirement celebration package?

Your package includes an on-site coordinator, tables, chairs with cushions, linens, china, glassware, a full audio system, Wi-Fi, and parking with attendants. Additional services, such as tribute video setups, are also available.

How far is The Preston Barn from Long Island?

The Preston Barn is located in Dover Plains, about 80 miles north of New York City. The drive from Long Island typically takes about an hour and a half, making it a convenient yet scenic getaway for your celebration.

Are there overnight accommodations available near The Preston Barn?

Yes, The Preston Barn offers lodging options at Old Drovers Inn, with additional accommodations available at The Carriage House and Preston House nearby. These provide a convenient, comfortable stay for guests traveling from Long Island.